Even though no immediate help is required, applicants in many cases are permitted to fill out application, which should be placed on file for reference, and a satisfactory applicant may then be notified as soon as a position is open. All applications should contain, as far as possible, full particulars concerning applicant. It should show the date of engagement, name, address, whether married or single, nationality, church denomination, where previously employed, for how long, and reasons for leaving. References should be given, who may be communicated with, and whose replies should be attached to application. Application blank should show salary agreed upon and for what particular department employed. s.p.a.ce should be provided for percentage record, and for transfer from one department to another, for increased salary recommendations, which are usually signed by heads of departments and pa.s.sed by those appointed. They should be at all times a complete and permanent record of each employee. All help is usually engaged upon the distinct understanding and agreement that they are privileged to leave any day, or their services may be dispensed with at any time. A new employee, when given a time card or key, and the time-keeper has explained the system of registering time, etc., and allotted cloakroom s.p.a.ce, is conducted to the head of the department or a.s.sistant.
Paying Wages.
The system of registering time furnishes accurate information for estimating wages. The time sheets kept by the time-keeper are here made use of. The name of each employee under the respective department each one is attached to, with number, rate of wages per week, number of days worked, actual wages due, etc., should be entered on the wages sheet.
The total amount of money required on any pay day is given wages office, each individual"s pay is placed in a pay envelope, sealed, numbered and entered in signature book. Each head of a department, or one appointed, receives all wages for that department, signing for the same, and sees that they are distributed and signed for by each individual as received.
The work is done accurately and with despatch, as thousands are by this method paid their weekly earnings in a very short time.
Watchmen.
Watchmen should report at the store each night, and as soon as the store is closed examine the leaving register, to see that each department has signed for everything having been left in perfect order. They should examine at once all doors and windows, seeing that they are securely fastened; also all other entrances to building, and all places where anyone might be concealed. They should report in writing anything irregular occurring during the night, leaving the same at the office, and repeat the report until the irregularity has been attended to. A regular patrol should be made throughout the entire building. An ingenious system of clock registration is made use of in some cases, which indicates upon examination in the morning the different stations each watchman has pa.s.sed and the exact time of each pa.s.sing during the entire night. In the event of fire or any other accident occurring during the night, such special instructions should be followed as will meet with the ready response of whatever a.s.sistance may be required.
General Rules for Employees.
Rules for employees are in force in all large Department Stores.
Different stores differ in detail of rules, but the application is the same, all serving to build up the system of government which directs and controls the entire management. Weekly examinations are held in some instances, and familiarity with the rules exacted, thus enforcing and maintaining system and discipline.
The hours for opening and closing business vary at different seasons of the year, of which due notice is given. The opening hour is usually 8 o"clock, at which time all employees are expected to be in their respective positions, all covers folded and put in proper places, stocks and counters dusted, and everything made ready for the day"s business.
All employees must enter and leave the store by employees" entrance, leaving all wraps, hats, rubbers, lunches, etc., in the cloakroom, which is conveniently arranged for this purpose.
Upon entering the store in the morning and upon leaving and returning at noon, and on going out at night, each individual records his or her time. If for good reason an employee is necessarily delayed, a permission pa.s.s may be obtained to commence work; but if late without a good reason being given, they cannot commence work until noon, and thus lose a half day"s work and a half day"s pay. Attendance to business must be punctual and regular. Continued lateness and absence would merit discharge.
Employees who are absent for any cause must notify the house at once, either the head of their department or time-keeper, and satisfactory reasons given for being absent.
Whenever a change of address is made, employees must report same to time-keeper at once.
Employees must never leave the store during business hours (except for dinner) without a pa.s.s signed by the head of the department and countersigned by one authorized. Blank pa.s.s books are usually supplied heads of departments. These pa.s.ses should give the names of employees, their numbers, what departments employed in, date and time of going out, and must be presented to the time-keeper, who will permit employees to go to the cloakroom for wraps and pa.s.s them out.
Employees must not leave their departments to go to any other part of the store without informing the head of the department, or a.s.sistant, and obtaining permission.
Employees desiring to purchase goods for themselves are expected to do so during the least busy hours, usually from 8 to 9 A. M. A pa.s.s to purchase must be obtained from the head of the department. This pa.s.s is exchanged for a purchasing card. All employees" purchases must be made on purchasing card and sent by the regular delivery. If for any reason a parcel cannot be sent by the regular delivery, and employee is to carry it home, these parcels must be O. K."d by the proper party. A numbered check is given to the employee and a duplicate attached to the parcel.
By presenting this check at the exit door, the package is delivered to the proper party. Parcels are not allowed to be carried into the store by employees. The wagons call upon request and deliver packages to the parcel office, where they may be obtained.
Employees are to avoid gossiping and not allow their time to be taken up with friends who desire to visit with them during business hours. Loud conversation to be avoided.
Business hours not to be occupied in reading books, papers, letter writing, needlework, etc. Loafing or wasting time away from departments not allowed.
Extravagance and display in dress to be avoided. The use of striking colors and patterns is objectionable. The costume should be modest and neat in appearance.
Employees are expected to be courteous to each other, using the same dignity, respect, and care in add dressing others that they feel they are ent.i.tled to themselves.
Should clerks be deserving of censure, it should be done in a gentlemanly manner, not before other employees or customers, thus retaining the respect of each other.
The use of gum or tobacco, eating nuts, fruits, candy, or lunches during business hours is strongly objected to. Loitering around the outside of the building, on the corners or at the entrances, expectorating on the walks and giving the premises an untidy appearance will not be permitted. Defacing the walls, counters or fixtures, or abusing the property in any way, means immediate dismissal.
All employees must learn to obey the orders of those whose authority is recognized, and be governed by the rules and regulations of the house; not only because they must, but for their own individual interests, and the interests of the house in general. Some rules may appear rigid, but they are deemed necessary, and, therefore, must be obeyed, and the living up to them is not intended to be a reflection on the self-respect of any one.
Mechanical Section.
Underneath the selling s.p.a.ce in these large stores lies the network of machinery, all necessary for the prompt and careful adjustment of each day"s work, furnishing the power for heating, lighting, elevator service, etc. Modern automatic sprinkler system always ready for an emergency, rendering the property and merchandise as nearly fireproof as possible, aided by a corps of properly-drilled firemen taken from the regular employees staff. Pneumatic cash system connecting with every part of the store selling s.p.a.ce; not only utilized for carrying cash, but also providing the means of ventilation, by using up and discharging thousands of cubic feet of impure air regularly, and bringing fresh air into the building constantly. Complete staffs of engineers, carpenters, painters, etc., are almost constantly employed in looking after additions, alterations, and repairs, thus keeping the whole building in perfect condition. All are under the direct management of experts, whose mechanical skill is utilized to a.s.sist in rendering the store service complete, and whose services are recognised on an equality with those occupying the most responsible positions in connection with the business.